Privacy Policy

This privacy notice tells you what to expect us to do with your personal information.

Atkins Clarke Ltd is committed to protecting and respecting your privacy. This policy sets out the basis on which any personal data we collect from you, or that you provide us, will be processed by us. 

For the purpose of applicable data protection legislation (including but not limited to the General Data Protection Regulation (Regulation (EU) 2016/679) (the “GDPR”), the company responsible for your personal data (“Atkins Clarke Ltd Ltd” or “us”) registration number is 12257116 and our registered address is Grosvenor House, 11 St Pauls Square, Birmingham, B3 1RB.

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller. 

• The Data Controller’s representative is Daniel Atkins 
• Who can be contacted via email at info@atkinsclarke.com  
• Or, can be contacted in writing: Grosvenor House, 11 St Pauls Square, Birmingham, B3 1RB.

What information we collect from you and why?

We collect or use the following information to provide services and goods, including delivery:

• Names and contact details
• Addresses
• Date of birth
• Identification documents

We collect or use the following information for recruitment purposes:

• Contact details (eg name, address, telephone number or personal email address)
• Date of birth
• Copies of passports or other photo ID
• Employment history (eg job application, employment references or secondary employment)
• Education history (eg qualifications)
• Right to work information
• Details of any criminal convictions (eg Disclosure Barring Service (DBS), Access NI or Disclosure Scotland checks)

Lawful bases

Our lawful bases for collecting or using personal information to provide services and goods are:

• Consent
• Legal obligation
• Legitimate interest:

We collect and use personal data to provide significant benefits, including: 

• Matching Job Seekers with Opportunities: Matching you with suitable job opportunities. 
• Customer Support: Providing timely and effective support. 
• Enhancing User Experience: Improving and personalising your experience. 
• Fraud Prevention and Security: Detecting and preventing fraudulent activities.        

We ensure the benefits of our data processing outweigh potential risks by adhering to these principles:

• Transparency: Providing clear information about our data activities. 
• Control: Allowing you to opt-out, access, correct, or delete your data. 
• Security: Implementing robust measures to protect your data. 
• Proportionality: Collecting only necessary data. 
• Fairness: Ensuring our activities do not unfairly prioritize our needs over yours.

By balancing our interests with your privacy rights and implementing these safeguards, we ensure our data processing is fair and beneficial to you.

Our lawful bases for collecting or using personal information for recruitment purposes are:

• Legal obligation

Where we get personal information from?

• People directly
• From third parties such as online job boards, LinkedIn and networking 

How we keep the information

The Company will retain your personal data only for as long as is necessary to perform our duties. Different laws require us to keep different data for different periods of time. 

The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. 

Where the Company has obtained the legal right to process your personal data, we will do so in line with our retention policy of 3 years. If we have not had meaningful contact with you upon expiry of that period, the Company will cease to process your personal data. 

In the case of a “Placed Candidate”, we will retain your data for a period of 4 years in order to ensure that you are not actively contacted about new opportunities and that the company does not breach it’s contract with the employing business. 

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. 

Who we share information with

• Other relevant third parties:
  • Possible future employers and hiring managers when permitted to do so.

Your Rights 

You may instruct us to provide you with any personal information we hold about you; provision of such information will be subject to your request not being found to be unfounded or excessive, in which case a charge may apply; and we will require evidence of your identity before we are able to act on your request. 

Please be aware that you have the following data protection rights: 

Your right of access - You have the right to ask us for copies of your personal data.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you. To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last Updated

19 June 2024